Executive Assistant

American Laboratories is a growing multi-industry supplier for the extensive products it manufactures. We were founded in 1967 based on the knowledge of manufacturing enzymes, proteins, and flavors to various industries. Today, American Laboratories employs over 125 people, offers an extensive listing of over 300 products to the Human Pharmaceutical, Human Nutritional, Food Processing, and Animal Health industries in the United States and 45 countries around the world.

At American Laboratories, we are looking for candidates with varied backgrounds and skills. Diverse ideas come from diverse people, and we are devoted to offering an all-encompassing work environment where everyone feels valued and respected. Our pace of work enables fast learning and fosters an environment where you can stretch yourself and make an impact. We offer a variety of job specific and business skills programs and trainings to our employees. As a member of our team, you’ll have an opportunity to draw from those resources when you need them, and likewise, contribute your expertise when you have something to share.

We offer a highly competitive compensation package (salary and bonus) as well as a comprehensive, family-friendly benefits package including:

• Exceptional family medical, dental, and vision benefits (100% company paid premiums). 100% paid deductible/out of pocket expenses for Medical
• Paid time off and sick leave
• 9 paid holidays
• Exceptional 401k fund contributions (up to 9%)
• Great schedules
• Wellness incentives

Pay is based on experience.

Take your career to the next level by applying today!

Executive Assistant

We have a career opportunity for an Executive Assistant.  The Executive Assistant will provide comprehensive administrative and operational support. This role requires a high level of professionalism, discretion and the ability to handle sensitive information. The ideal candidate will be detail-oriented, posses strong communication skills, and have the ability to manage multiple tasks efficiently. A fast-paced, team-oriented role which will primarily assist Senior Management with administrative support, proposals, reports, and other tasks as necessary, including:

1. Financial Reporting and Analysis:
   • Assist in the preparation of annual and project financial statements, reports and budgets.
   • Conduct financial analysis and prepare summaries for Senior Management.
   • Support Senior Management in preparing for board meetings and other executive presentations.
2. Administrative Support:
   • Conduct research and compile data to support Senior Management’s decision-making.
   • Organize and maintain electronic files and records, ensuring they are up-to-date and easily accessible.
   • Handle confidential information with discretion and maintain the highest level of confidentiality.
   • Manage Senior Management calendar, schedule meetings, and coordinate travel arrangements.
   • Prepare and edit correspondence, communications, presentations, and other documents.
   • Handle incoming calls, emails, and other communications on behalf of Senior Management.
3. Project Management:
   • Coordinate and manage special projects as assigned by Senior Management.
   • Track project progress and report on milestones and deliverables.
   • Collaborate with other departments to ensure project alignment with organizational goals.
   • Assist Senior Management with Purchase Orders, contracts and other agreements.
   • Other duties as assigned by Senior Management

What we are looking for:

• Bachelor’s Degree in Business Administration, Finance or a related field preferred
• Minimum of 2-3 years of experience in a similar role, preferably in a corporate finance environment
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook and Word)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Experience working in a fast paced, rapidly changing and growth minded environment
• High level of integrity and professionalism
• Ability to handle multiple tasks and prioritize effectively

American Laboratories is an Equal Opportunity Employer and participates in E-Verify.